Annotation Security

Annotation Security allows you to Add/Edit security settings for annotations related to a particular Document Type. The Document Security settings are available under the Security Configuration tab and select the vertical Annotation Security tab as shown below:

 

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  • Groups/Users that are allowed to add annotations to documents of this type: User(s) added to this list will be allowed to add annotations to Image and PDF files attached to the current Document Type.

  • Groups/Users that are allowed to delete annotations made on documents of this type: User(s) added to this list will be allowed to delete the annotations from the Image and PDF files attached to the current Document Type.
  • Groups/Users that can move annotations made on documents of this type: User(s) added to this list will be allowed to move the annotations in the Image and PDF files attached to the current Document Type.

  • Groups/Users that are allowed to hide the annotations made on documents of this type: User(s) added to this list will be allowed to hide the annotations in the Image and PDF files attached to the current Document Type.
  • Groups/Users that will see the annotations made on documents of this type: User(s) added to this list will be allowed to view the annotations in the Image and PDF files attached to the current Document Type.

  • Groups/Users that are allowed to add Redaction annotations to documents of this type: User(s) added to this list will be allowed to place annotations in the Image and PDF files. The annotations are embedded in the document once it is placed and the Document gets saved. Only those users who have rights are able to add annotations. Once a user adds, no other user is able to change it.

 

Note:

Please take a note that users having rights to add the annotations but not having rights to move or delete the annotations will not be able to move/delete the annotation once added for PDF type of file even if the annotations are not saved in the document.