Understanding Content Search

You can select Content checkbox if you want to search documents based on content stored within PaperSave Database for different MIME types like like .pdf, .tif or .tiff, .html and all the MS-Office type documents for .doc, .docx, .xls, .xlsx, .ppt, .pptx and .msg using Full Text Search and iFilters. In addition to Content Search, PaperSave also highlights the content (only for searchable PDF's) in the document that is used as a keyword to search the document.


Points To Be Remembered:

1. Highlight Content functionality is only available if the content search operation is being performed from Simple Search.

2. Content will be highlighted in the file only if the file is a searchable PDF.

3. Content can be searched using multiple Keywords separated by a space. Highlight content functionality will also work even if content search is done based on multiple keywords. It will highlight the keywords based on the order they are written in the search text-box.

4. In PaperSave Web Client's User Interface, content will be highlighted only if Add/Edit Annotations button is selected from Document Display form.


Let us understand Content search in detail with the following example:


1. Open Simple Search Form. Select Simple Search tab. Make sure to select Content checkbox. Enter a keyword in the Search text-box, using which you may want to search the document and click Go. You should see the search result showing the list of documents that consists of the Keyword(s) you are looking for. To view the document, select the document and click on Open Selected button or simply double click the document.


Click on image to magnify/shrink
Click on image to magnify/shrink


2. Document Display window should open. If the selected document is a searchable PDF then the keyword that was used to search the document will be highlighted in the document as displayed in the following image.


For Example: Here, the document was searched using the keyword 'Symbol'. In the following screen, the word 'Symbol' is highlighted in the document. Moreover, if content search is performed based on multiple keywords then the highlight functionality will work in the following manner:


· Firstly, it will try to find the words in continuance. e.g., Sales report, it will search for the whole word 'Sales report' in every page and highlight both the words (if found) and stop finding for individual words in the same page.


· If it do not find the words in continuance, then it will try to find individual word in the order it has been written in the search text. e.g., it will try to find first of all Sales and highlight the word if found and then it will not search for 'report' in the same page. Lets say in second page it do not find the word 'Sales' then it will continue the search and try to find 'report'.


In short, it will stop highlighting the text as soon as it finds the search keyword per page.


Click on image to magnify/shrink
Click on image to magnify/shrink