User Guide for PaperSave for Blackbaud's Student Information System > PaperSave Web Client > View Documents > Workflow Item Review > Annotation Tab

The "Annotations" group only appears when the selected document is a PDF or an Image file i.e. BMP, JPG, TIFF, etc.

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Annotations Group:

Note:

You are allowed to apply Annotations only on PDF type of document. Moreover, to enable these Annotations Options, you need to select Add/Edit Annotations option.

1. Add/Edit Annotations: This option will allow you to enable the Annotations Options.

Note:

•	System should prompt you to download and install Silverlight, when Add/Edit Annotations button is clicked for the first time (irrespective of window, it could be either PaperSave Web Workflow, Workflow Entry Viewer or Document Display window) on a particular machine.

•	System will remember this option when the window is re-opened by the same user.

•	Please take a note that Silverlight Control is NOT supported with Microsoft Edge in Windows 10. So, you will not be able to view .pdf files when Add/Edit Annotations option is selected from the ribbon.

2. Select Annotation: This option is used to select annotations that are already present on the current document.

3. Show/Hide Annotations: This option is used to show/hide all the annotations on the current document.

Note:

•	Please take a note that you will be able to view annotations only for supported mime types like tiff, pdf, bmp, jpg, gif.

•	Clicking on this option will hide all the annotation options displayed in the ribbon. To view the annotation options, you will have to click on Show Annotations button.

4. Ruler: This option is used to measure the actual length of a part of the current document.

Note:

This option is available only for Image files i.e. BMP, JPG, TIFF, etc.

5. Stamp: This option is used to place a stamp on the current document. Selecting this option and clicking on the desired location on the document where you want to add the stamp will display the Edit Stamp annotation dialog box. Here, you can select the predefined stamps or create a new stamp.

Note:

This option is available only for Image files i.e. BMP, JPG, TIFF, etc. For PDF files a separate dialog box will be displayed, whereas, for Image files you can directly edit the text from the drop-down list in the Stamp option in the "Annotations" group in the Options tab.

6. Text: This option is used to add a text box on the current document where you can add the desired text in this text box. Select this option and drag the mouse on the document where you want to create the text box.

7. Note: This option is used to add a sticky note to the current document. Select this option and click on the desired location on the document where you want to add a Note and the Add Sticky Note annotation dialog box will be displayed. Here, you can select the icon from the list and add the note in the Contents box.

Note:

8. Pen: This option is used to write on the current document as if you are using a pen.

9. Ellipse: This option is used to draw an ellipse on the current document.

10. Line: This option is used to draw a line on the current document.

11. PolyLine: This option is used to draw multiple lines on the current document.

Note:

This option is available only for Image files i.e. BMP, JPG, TIFF, etc.

12. Polygon: This option is used to draw a polygon on the current document.

Note:

This option is available only for Image files i.e. BMP, JPG, TIFF, etc.

11. Rectangle: This option is used to draw a rectangle on the current document.

12. Arrow Line: This option is used to draw an arrow line on the current document.

Note:

This option is available only for PDF files.

13. Highlight: This option is used to highlight a certain area of the current document.

Note:

This option is available only for PDF files.

14. Redaction: This is a simple rectangle annotation that receives special treatment as when we save the document, this annotation is permanent. No person can remove or move this annotation once the document is saved.

Note:

Only those users can add Redaction Annotation who are granted permissions from PaperSave Settings.

Annotation Options Group: Click here to understand Annotation Options.

The Annotation properties of dialog boxes are changeable as per the document format.

Note:

The GUI of all these options in this group will change depending on the format of the file selected.